Inventory Check & Suppliers for besa - Santa Ana

This quick guide is intended to help you better understand which suppliers we use for what and how we may be able to reach them. This is intended to be used with the re-ordering process to ensure we always have stock. 

List of Suppliers

• Delta Coffee Roaster
• Chazoku
• Costco Business
• Crema
• Amazon
• Wateria
   

🎯 Key Points

• We should be doing an inventory check once per week. We want enough supplies to last us 9 days or so. 
• When doing the inventory check, run through this spreadsheet to reduce the chances of missing something. 
• All supplier accounts are already on POS tablet. 
• All suppliers have a card on file, or are on terms and will bring / send an invoice.
• Square will list the vendor / supplier for the item you’ll need to reorder. 
• Ideally we are reordering each week for most suppliers. Some require daily, or every other day. 
• We should do an inventory check each Tuesday. Here is the inventory check list
  
   

 🖊️ Contact Info

✔️ Vendor Specific Process

• 🥐Crema 
  • They come in at 4am to drop off pastries. They have their own alarm and access to the lockbox. 
  • You need to place the order 36 hours before delivery. For example, place an order on Monday for delivery on Wednesday. 
     
• 🫘 Delta 
  • Arthur is the man! Just reach out to him whenever we need more beans. 
  • Arthur also services the espresso machine and grinder. He is the coffee guy for us. 
  • It is best to check each week on Tuesday what we may need. 
     
• 🍵 Matcha
  
  • Send wholesale@chazoku.com an email from Cafe@besahealthcare.com letting them know that we would like 1kg. 
  • Its the same matcha we get each time. 
  • They will send us a payment link. We pay it with the account already logged in. 
  • The Chazoku team will send us a shipping label. The whole process usually takes about a week as long as they have it in stock. 
     
• 🥛Costco Business
  • On the main iPad you should be able to click on the Costco icon and have it already logged in and card on file. Place the order for delivery. 
  • This should be checked and done each Tuesday through our inventory check. 
  • To find the products to reorder, go to Orders > Lists > Stock
  • We will want to always have $250 worth of orders to not pay the delivery fee. 
     
• 🗃️Amazon
  • Anything office wise needed for the cafe or clinic will be ordered through Amazon. 
  • We are already signed in via the tablet app
  • Be sure to use the proper card when placing the order. The Visa card is for the cafe and the Mastercard is for the clinic.
  • This should be checked and done each Tuesday through our inventory check. 
  • To find the products to reorder, go to My List
    
    
• 💧Wateria
  • We need to go down to First Street to fill the water jugs. This should be part of our weekly check on Wednesday. 
  • Here is the address: 431 E 1st St #4J, Santa Ana, CA 92701

  • Take the cash from the register to pay. Be sure to leave the receipt in the register. 
    
    🥤 Cups

    • When you add the email address, it will bring you to shop.com for verification via email. 
    • Send proof to info@tossware.com. Just look at the email titled 

      Confirmation #DFXFZV5PU Graphics
    • Send them the same proof that we have been getting (Its not the first on in the email thread), unless you want to change it. If you do change, please send for approval.  
    • It takes 4 weeks to get the product.